When you’re used to in-person events, a virtual conference may seem confusing. This online conference will offer you both the in-depth education you expect and an engaging and inspiring online experience with new, fun ways to connect. Plus, this will be the most cost-effective, convenient OEFFA conference experience yet!
Check out the information below and if you have any questions, we’re here to help. Call (614) 421-2022 or email firstname.lastname@example.org with additional questions.
WHAT IS A VIRTUAL CONFERENCE?
OEFFA’s virtual conference will grant you access to exclusive content, including 60-minute workshops, full-day educational sessions, keynote lectures, an interactive trade show, debates, social meet ups, a chef demonstration, and food and farmer panels. You’ll be able to see and hear speakers while following along with their presentation slides and asking questions, and have access to an online platform for creating a custom schedule, messaging exhibitors and attendees, playing games, and re-watching recorded sessions.
DO I HAVE TO WATCH LIVE?
Yes and no. To get the full experience, attending live will connect you with attendees and allow you to ask our speakers questions directly. However, replays will be available for any conference registrant for any session until March 31st. Food and Farm School registrants will have access to a recording of their Food and Farm School workshop but not the rest of conference unless they register for both. The Chefinar will not be recorded.
CAN I WATCH ON MY PHONE OR OTHER DEVICE?
Yes, you can join our event on every major device, from tablet to phone to your desktop computer.
The desktop experience does not offer as many virtual networking features, so we recommend installing the Socio app on your phone and using your phone and computer (or tablet) for the full virtual conference experience.
In order to download and use the free Socio conference app, your phone must meet the minimum system requirements: iOS 11 for iPhone and 5.0 for Android. If you’re concerned because you have an older phone, check under Settings in your phone; the operating system will generally be listed as Version.
WHAT IS THE ONLINE EXPERIENCE LIKE?
We are excited to host our conference on Socio. Socio is an app and online event platform that easily allows you to attend video sessions, organize your schedule, interact with vendors, message attendees, play games, and more. Think of it as a private social media world that you enter for the duration of the conference. You can quickly create your own profile (with as much or as little information as you want) and use that profile to engage with other folks at the event.
The platform and app are easy to use! For those attendees less sure about navigating a virtual world, we will have simple instructions, and someone standing by should you experience any challenges.
HOW DOES A VIRTUAL EXHIBIT HALL WORK?
Visiting exhibitors is easier than ever! Just click on the online trade show to find a diversity of vendors, offering you a one-stop shopping experience. It’s simple to send an instant request for more information, and you can even sort the exhibitor list if you are searching for specific goods or services. Grab informational handouts, watch educational videos, and connect to online stores. Talk directly with representatives through meet ups, demonstrations, phone, or electronic messaging.
WILL I BE ABLE TO ASK QUESTIONS?
Absolutely. Attendees can ask questions during workshops using Zoom’s chat function, and some speakers may allow attendees to unmute for verbal questions. Socio’s messaging functions allow you to talk with speakers, exhibitors, OEFFA staff, and other attendees at any time during the conference
HOW CAN I REGISTER?
Online registration is now open. The deadline to register is Monday, February 8, but for the best rates register by January 25, 2021.
CAN MORE THAN ONE PERSON WATCH WITH A SINGLE REGISTRATION?
Technically, yes. But, when you register yourself and others, you provide OEFFA with essential financial support and you get karmically-approved access to dozens of hours of educational video sessions and the Socio virtual conference environment.
Minimally, we recommend registering each person separately who:
- Will attend the conference from a different location, household, or device
- Will attend any Food and Farm School class, Chefinar, or Soil Health and Profitability Seminar
- Would like to create a unique profile to organize their schedule, interact with vendors, and network with other attendees
If you want to organize a viewing for a few folks, contact Renee Hunt at (614) 947-1642 or email@example.com to let us know what you are planning, and we can find a very reasonable rate to get you all in.
WHAT DOES MY REGISTRATION INCLUDE?
General registration includes all 60-minute workshops, keynote lectures, session re-watches, social meet ups, debates, discussion panels, and the online trade show.
Registration for the Food and Farm School classes on Wednesday, February 10 and Chefinar on Sunday, February 14 must be purchased separately.
OEFFA members are invited to attend the members’ meeting on Thursday, February 11 and the strategic planning session on Monday, February 15 at no cost. The Soil Health and Profitability Seminar on Wednesday, February 10 is also free, but registration is required. All other conference events require paid registration.
HOW MUCH DOES IT COST?
The recommended registration price for members is $150. However, because this year has been hard on many people, OEFFA is offering a sliding scale for conference registration to our members. Members who can’t afford the full registration price can pay what they can, from as little as $60, through January 25.
For $250, you will get a registration for both the OEFFA and January 16-23, 2021 NOFA-NY conferences and an OEFFA conference scholarship will be donated to someone else! By helping to make it possible for someone else to experience the OEFFA conference, you get to experience a sister organization’s event (talk about karma points!)
Food and Farm School classes start at $50. The Chefinar is $35.
IS THERE A STUDENT RATE?
Yes and no. We decided a student rate for members was unnecessary because of our sliding scale fee structure, which allows members to register for less than last year’s student rate. If you do not wish to join OEFFA, we have a student rate of $95 available for non-members.
CAN I REGISTER FOR A SINGLE WORKSHOP OR ONLY ONE DAY?
No, but our sliding scale pricing provides a lot of flexibility. With conference extending over six days, we wanted to keep things simple this year, both for our registrants and for our staff who have to manage attendee access to different parts of the online conference environment. If you only plan to attend a for one day or a few specific sessions, we encourage you to use the sliding scale to pay what you think is appropriate for the level of access you plan to use.
ARE THEIR SCHOLARSHIPS?
Thanks to generous funds from the Initiative for Food and AgriCultural Transformation (InFACT) and others, OEFFA is able to offer scholarships to increase the diversity of conference attendees, with particular focus on underrepresented participants such as Black, Indigenous, and Latinx people who are or want to be in food system work, for example as farmers, farmworkers, food preparation and service workers, food nutrition and food system advocates, or food and farm educators. Award priority will be given to Ohio residents who have not previously attended the conference. To apply, click here or call Renee Hunt at (614) 947-1642 or firstname.lastname@example.org. Scholarships will be awarded beginning the week of January 4.
To support beginning farmers with a financial need, OEFFA is also offering scholarships to help farmers start or improve their operations. To see if you’re eligible or to apply for a scholarship, click here or contact Rachel Tayse at (614) 947-1633 or email@example.com. The deadline to apply is January 6.
We hope, through donations and funds generated from the conference, to have additional scholarship funds available for others that can’t afford to come. If you can’t afford the sliding scale option and do not qualify for the other scholarship offerings, contact Renee Hunt at (614) 947-1642 or firstname.lastname@example.org to check availability.
ARE THERE REFUNDS?
Due to the virtual nature of this event, no refunds will be given. Transfer of registration to another person must be done by January 25, 2021.
OEFFA reserves the right to revoke conference platform access if community standards are broken. No refunds will be given to attendees who are removed from the conference platform for violation of these standards.
WHAT ARE THE CONDUCT REQUIREMENTS FOR PARTICIPATING IN CONFERENCE?
All are welcome here. OEFFA values diversity within our organization and at our annual conference. Like in ecological agriculture, diversity plays an important role in cultivating symbiotic and sustainable relationships between both plants and humans. A community that embraces everyone regardless of race, nationality, creed, political belief, gender identity, sexual orientation, age, or ability braves the harshest season and bears the sweetest fruit. We ask that all conference participants:
Be kind. All participants are encouraged to connect with other attendees, post to discussion boards, use the chat feature, engage in breakout sessions, and get the most out of what the platform has to offer. Spam and offensive, divisive, or profane language are not permitted, and will be removed. Furthermore, degrading comments about things like race, religion, culture, sexual orientation, gender, or identify will not be tolerated, nor will bullying or slanderous messages or posts about other attendees, staff, volunteers, speakers, sponsors, or exhibitors.
Be ethical. Attendees must respect the intellectual property of speakers by refraining from any unauthorized sharing of their materials. The recording, copying, and distribution of a speaker’s presentation or other content without their express consent is strictly prohibited. Likewise, speakers, sponsors, and exhibitors shall not violate any copyrights with respect to the writings, music, or other material they use during the conference, and assume sole liability and responsibility for the use and display of all copyrighted materials at the conference, and shall obtain any and all necessary licenses therefore. OEFFA takes no responsibility for the unauthorized sharing of copyrighted material.
Be you. Allowing others to login to the Socio conference platform during or after the event with your credentials is forbidden. OEFFA relies on conference revenue to fund our work and we need everyone who attends to register through proper channels. We offer scholarships and have instituted a sliding scale registration fee this year to make the conference as accessible as possible. If you have a friend, family member, or colleague who does not qualify for a scholarship and cannot afford to attend the conference, please have them reach out to us directly so we can try to work something out rather than allowing them to use your registration credentials.
Be patient. This virtual event is new to all of us, including OEFFA staff, speakers, and exhibitors. Technical issues may arise, and we ask that you be gracious while we navigate this new landscape. We thank you in advance for your understanding.
OEFFA staff, volunteers, speakers, attendees, sponsors, and exhibitors are expected to honor these standards. OEFFA reserves the right to revoke conference platform access if community standards are broken. No refunds will be given to attendees who are removed from the conference platform for violation of these standards.